Rafflesia International & Private Schools
 

Privacy Notice

Rafflesia International & Private Schools (“the School”, “we”, “our”, or “us”) respects your
privacy and is committed to protecting your personal data in accordance with the Personal
Data Protection Act 2010 (PDPA) of Malaysia.

This Privacy Notice explains how we collect, use, store and protect personal information
when you visit our website or interact with the School.

1. Personal Data We Collect

We may collect and process personal data including but not limited to:

  • Name
  • Identification number (NRIC / passport)
  • Contact details (email address, phone number, address)
  • Date of birth and nationality
  • Student academic records and previous education
  • Parent or guardian information
  • Billing and payment details
  • Photographs, video recordings or images
  • Any information provided through enquiry forms, registration forms or communication with the School

Some information may be considered sensitive personal data, such as health information or information related to student welfare.

 

2. How We Collect Your Data

Your personal data may be collected through:

  • Online enquiry or registration forms on our website and social media
  • Student admission and enrolment forms
  • Emails, phone calls or written correspondence
  • School events, activities, exhibitions, competitions
  • CCTV or security systems within school premises
  • Third parties such as previous schools, government authorities or service providers

 

3. Purpose of Collecting Personal Data

Your personal data may be used for purposes including:

  • Processing student enquiries and admissions
  • Managing student records and academic progress
  • Communicating with parents, guardians and students
  • Organising school activities, programmes and events
  • Processing payments, fees and financial matters
  • Providing educational, pastoral and administrative services
  • Complying with legal and regulatory requirements
  • Ensuring the safety and wellbeing of students and staff
  • Improving our website, services and communication

 

4. Disclosure of Personal Data

The School may share your personal data with authorised parties when necessary, including:

  • Government authorities and regulatory bodies
  • Examination boards and educational institutions
  • Professional advisers such as auditors, lawyers or consultants
  • Technology and service providers supporting school operations
  • Insurance providers or medical professionals where required
  • Other parties where disclosure is required by law

We will not disclose your personal data to third parties without your consent unless required
or permitted by law.

 

5. Cookies and Website Usage

Our website may use cookies or similar technologies to improve user experience and analyze
website usage.

Cookies may collect information such as:

  • Browser type
  • Device information
  • Pages visited and browsing behaviour

You may disable cookies through your browser settings if preferred.

 

6. Security of Personal Data
We take reasonable technical and organisational measures to protect personal data against:

  • Loss
  • Unauthorised access
  • Misuse
  • Alteration or disclosure

Only authorised personnel are permitted to access personal data where necessary for their duties.


7. Retention of Data
Personal data will be retained only for as long as necessary to fulfil the purposes outlined in this Privacy Notice or to comply with legal requirements.

 

8. Your Rights
Under the Personal Data Protection Act 2010, you have the right to:

  • Request access to your personal data
  • Request correction of inaccurate or incomplete information
  • Withdraw consent for the use of your data (where applicable)

Requests may be subject to verification and applicable administrative fees.


9. External Links

Our website may contain links to external websites. The School is not responsible for the
privacy practices of those websites and encourages users to review their privacy policies.

 

10. Updates to This Privacy Notice

The School may update this Privacy Notice from time to time. Any updates will be published
on this website.


11. Contact Us
If you have any questions about this Privacy Notice or how your personal data is handled,
please contact:

Rafflesia International & Private Schools
Email: [email protected]
Phone: +603 8953 9088